Limited Teams Can Also Produce Large Scale Training
This article discusses how a small team can efficiently produce training programs on a large scale. It gives some tips on how this can be done successfully.
Online training programs are now an indispensable part of our lives. It may once have been a novel method used by a handful of companies to up-skill their workforce. But in today’s world, online training modules are a commonplace thing. Almost all companies take help of this method to train their employees.
As a result, the demand for individual training programs are ever increasing. Not all companies want the same module, of course. Thus the demand is not only on a large scale, it is also varied.
However, most training and development teams consist of only a handful of members. In some cases, there are just two or three individuals in one team. How can such a small team meet such huge demands? Lets read on and find out.
The Team Structure
To set up and efficiently run a large scale program, the first and most important factor is building the right team. How many people are in the team is as important as what are their individual skills. If you have two people with the same skill set, you are wasting resources. Instead, if you have two people with a different set of skills each, they will add manifold to the overall productivity of the team.
Building a core team is also important, especially for larger projects. This means having a number of people (or even one person) who are familiar with a particular project and can see the entire project through. This step is crucial for delivering large and complex training programs, because it avoids miscommunication and ensures a seamless process.
Miscommunication can also be avoided by building a common language. The team should be clear about which term means exactly what. Extra care should be taken to handle communications with the client. They might choose a different term to explain what they need. A misinterpretation at this stage would mean redoing the entire project. This is why clarity of communication must be maintained from the outset.
Once the core team is set up, extra team members can be added or offloaded as and when required. For example, you might need someone with a specific skill set for only a short part of the project development. It doesn’t make sense to keep that person occupied for the entire length of the project, when they can be using their skills to help develop another training program.
Being agile with team building ensures that the right person is working on the right area. It enables optimum utilization of limited resources and also reduces wastage.
Keep An Eye on Scale
Developing a training module is not an altruistic move. It has an economical angle as well. Be sure to keep this angle in mind at all times.
Put simply, you must ensure that the project development is cost effective. Which is to say, the cost of building a training module must not exceed the payment offered by the client. This is why efficient deployment of resources is so important.
Having a core team is useful on the economical front as well. Say you are developing a sensitive project which requires security clearance from the government or the defence sector. Having a limited number of members reduces the cost in this instance. Otherwise you have to employ other people with the requisite clearance, which can be a strain on your budget.
The Example of Robert Bogue
Robert Bogue, the founder of Thor Projects, has shared an informative article on building a large scale project with limited team members. They produced a complete video course of almost 12 hours of content and 800 pages of a student handbook, with just two people and the correct resources.
Robert himself wrote the content for the program and made it’s instructional design. Another member handled editing and production. It took them six months (almost 1,000 hours) to complete the project.
Robert lists the following tools which helped them:
- Breaking down a course into smaller elements. This makes handling a large project more manageable, because you are dealing with small nuggets at a time.
- Keeping a check on the components. Using a limited number of components, like Word and PowerPoint, ensures ease of handling a large scale project.
Having a small team is not a hindrance to developing large scale projects, if you have the correct resources. Instead of multiplying resources, clever handling of limited resources can be a successful strategy in this aspect